Roles
Overview
Roles allow you to give the members of assigned groups specific administrative responsibilities without needing to make additional workplace administrators.
You can access the Manage Roles page from the Manage Groups page of the Control Panel.
Managing Roles
For steps on adding and removing Roles from groups, see:
Available Roles
Broadcast Management
| Role | Description |
|---|---|
| Broadcast to your groups | Give members of the assigned groups the ability to create and send broadcast messages to the groups they belong to. Members of these groups can access broadcasts when creating supported content and by clicking the Broadcast button located at the bottom of most pages within a digital workplace. By default, All Members have this role. |
| Broadcast to all groups | Give members of the assigned groups the ability to create and send broadcast messages to any group in your digital workplace. Members of these groups can access broadcasts when creating supported content and by clicking the Broadcast button located at the bottom of most locations within a digital workplace. |
Content Management
| Role | Description |
|---|---|
| Create Pages | Give members of the assigned groups the ability to add new Pages to your digital workplace. These new Pages can only be created at the root of your digital workplace, and under existing Pages and Spaces that members have at least Write Access to. Members of these groups can add Pages using the + button on their Userbar. |
| Create Spaces | Give members of the assigned groups the ability to add new Spaces to your digital workplace. These new Spaces can only be created at the root of your digital workplace, and under existing Pages that members have at least Write Access to. Members of these groups can add Spaces using the + button on their Userbar. |
| Manage Labels | Give members of the assigned groups access to the Manage Labels page in the Control Panel where they can manage the digital workplace's Labels. From this page, these members can add, delete, rename Labels and Label Groups; and move Labels between Label Groups. Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Manage Labels will be visible in the Control Panel. |
| Manage Tasks | Give members of the assigned groups the ability to use the Manage tab of Task Templates. The Manage tab allows members to delete existing Task Templates. Members must have at least Edit access to a Task Channel to access Task Templates from the Channel's Actions Menu. |
Membership Management
Assigning any of these roles to groups also gives members of those groups access to your digital workplace's Member Directory. This includes access to the Actions menu where they can:
- Edit the page
- Modify the Advanced page option
- Modify the Access rules
- View page activity
- Edit page settings
| Roles | Description |
|---|---|
| Add Members | Give members of the assigned groups access to the Manage Members page in the Control Panel where they can Add Members to the digital workplace one at a time and search existing members. Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Manage Managers will be visible in the Control Panel. |
| Revoke Members | Give members of the assigned groups access to the Manage Members page in the Control Panel where they can search existing members, and click the Actions button next to a member's name to:
Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Manage Managers will be visible in the Control Panel. |
| Manage Member Groups | Give members of the assigned groups access to the Manage Groups page in the Control Panel where they can:
|
| Manage Registration | Give members of the assigned groups access to the Public Registration page in the Control Panel where they can:
Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Public Registration will be visible in the Control Panel. |
| Manage Invitations | Give members of the assigned groups access to the Public Activity page and Invitations page in the Control Panel where they can:
|
| Manage Reputation | Give members of the assigned groups access to the Points and Status page in the Control Panel where they can:
Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Points and Status will be visible in the Control Panel. The Give Badge button will also be visible when viewing the Achievements tab of member's profiles. |
| Perform Bulk User Uploads | Give members of the assigned groups access to the Manage Members page in the Control Panel where they can search existing members, perform bulk member uploads, and perform bulk member revokes. Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Manage Managers will be visible in the Control Panel. |
Webmaster
| Roles | Description |
|---|---|
| Manage Theme | Give members of the assigned groups access to the Appearance page and Footer/Header page in the control panel where they can:
Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Appearance and Footer will be visible in the Control Panel. |
| Manage URL Shortcuts | Give members of the assigned groups access to the URL Shortcuts page in the control panel where they can create, edit, and remove URL shortcuts. Members of these groups will have the Control Panel Cog visible on their Userbar; however, only URL Shortcuts will be visible in the Control Panel. |
| Manage Social Media | Give members of the assigned groups access to the Social Media Sites page in the control panel where they can enable social link sharing on public pages and configure what social links to display. Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Social Media Sites will be visible in the Control Panel. |
| Manage Google Analytics | Give members of the assigned groups access to the Google Analytics page in the control panel where they can add, remove, and modify the Google Analytics tracking code for the digital workplace. Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Google Analytics will be visible in the Control Panel. |
| Access Analytics | Give members of the assigned groups access to the Workplace Analytics page in the control panel and the ability to access Data Feeds. Members of these groups will have the Control Panel Cog visible on their Userbar; however, only Workplace Analytics will be visible in the Control Panel. |
| Edit SEO | Give members of the assigned groups access to the Search Engine Optimization section of pages, spaces, channels, and content where they can:
Members of these groups will have the Actions button visible on every supported location in the digital workplace; however, only Advanced will be visible in the Actions Menu. |
| Edit JS | Give members of the assigned groups access to the JavaScript section of pages, spaces, channels, and content where they can add JavaScript or CSS to the page. Members of these groups will have the Actions button visible on every supported location in the digital workplace; however, only Advanced will be visible in the Actions Menu. |
Preview
This section is only visible when you access the Roles page from your digital workplace's Preview site.
| Roles | Description |
|---|---|
| Access Preview | Give members the assigned groups the ability to access your digital workplace's Preview site. |
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Labels:
- Updated By:
- Jesse Langstaff
- April 7, 2021
- Posted By:
- Matthew Seabrook
- September 4, 2017
- Versions:
- v.20
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