What is it?
The broadcast feature allows you to send messages to groups of people from anywhere in the digital workplace. By default, administrators have the ability to broadcast to anyone and everyone in the workplace, but broadcasting capabilities can be transferred to a workplace member by assigning a Role that permits someone to broadcast.
Broadcasts include customizable text and a link to the location where it was created. You can also choose which groups of people in your workplace will receive these messages when you send them. These messages are convenient when you want to announce site updates, corporate updates, or other events you’d like to tell members about.
When updating corporate policies, you can use broadcasts to announce the change. This ensures workplace members receive a notification both inside the workplace and via email.
In the event of an emergency, you can broadcast a post out to all members or a select group of members to be sure they are aware of the situation.
Reminder to view content
Send a broadcast to remind users of the location and importance of specific content. Within the message of the broadcast, you can remind members to bookmark the page for future reference.
Parts of a Broadcast
Select which groups receive the broadcast.
To select a group:
- Click the field below Select Group.
- Search for a Group by its name. This search will return up to 50 groups that relate to your query.
- Select a group by clicking on it.
You can repeat this process to add as many groups as you want to the broadcast.
To remove a group, click the x next to its name.
Users that are members of more that one selected group only receive one copy of the message.
Use the WYSIWYG Editor to create your message. This message appears in the resulting broadcast email notification along with a link to the broadcasted location.
How to disable and enable broadcasts
Broadcasting is available to everyone in a workplace by default. Administrators can adjust this.
Step 1: Open the Control Panel
The gear-like icon located in the top right corner of your workplace landing page will open the Control Panel.
Step 2: Select Global Settings in the Control Panel
Navigate to Settings in the Control Panel and select Global Settings.
Step 3: Select Broadcast
Once you have selected Global Settings there will be multiple options. Scroll down to Broadcast and enable or disable it.
Step 4: Save your changes
Scroll down and select Save
How to send a broadcast from existing locations
- Go to the location.
- Scroll to the bottom of the page.
- Click Broadcast.
- Select which groups will receive the broadcast, and add a message. For more information, refer to the Parts of a Broadcast section above.
- Click Send.
How to send a broadcast from new content
Authors can send a broadcast when certain types of new content are published. To find out more, refer to the article that corresponds to the type of content being created:
Frequently Asked Questions
Why can I only see some of the workplace groups?
Your site administrators have control over who has access to broadcast to whom. The most common configuration only allows you to broadcast to groups that you are part of.
How do I change who is allowed to broadcast?
Site administrators can change who can broadcast by adjusting the Broadcast Management Roles For more information, see the Roles article.