Use search to find content and people within your digital workplace. Performing a search involves entering text into an available search box and viewing a list of selectable quick search results or pressing enter to view a more extensive search results page (also known as the advanced search page). To help you narrow down your search results, you can include advanced search operators in your search terms, perform post-search filtering of results, and take advantage of search suggestions.
Go to one of the following sections in this article:
Keep in mind the following behaviors when crafting your search query:
vacation calendar your results will include content that contains both vacation and calendar. You can toggle this behavior on the search results page.Vacation and vacation will return the same results. After entering a query in a search box, a list of up to ten matches will appear. These results can contain a list of relevant people and content (excluding Microblog posts), any of which you can go to by selecting the result.
In addition to specific results, the following general links are provided:
If you press enter after typing a query, you will be brought to the search results page.
All filters and additional search options only apply to your current search; they do not change how your future searches will function.
After entering your search query, you can press enter to go to the search results page. The search results page, also known as the advanced search page, divides search results into a Content tab and a People tab and provides additional features that can help you narrow down your search results.
The Content tab shows what content matches your search query. By default, results are paginated and show only ten results at a time. However, you can adjust this using the Results per page dropdown at the bottom of the page.
In addition to your results, an alternative search term may be suggested when your term has no results or if your term closely matches a common term in your digital workplace. Selecting this suggestion performs a new search using the suggested term. These suggestions are based on the current language of the titles of existing content in your workplace. Suggestions will not suggest combining words (e.g., postseason will not be suggested if the query was post season). However, you will get suggestions to split words.
Content results include the following information:
You can further refine your content results using any combination of filters. As you add filters to your search, they will appear above the search results list. You can remove a specific filter by selecting the X next to its name or remove all filters by selecting Clear All. You can filter on the following:
You can broaden your content results using the options found under Additional Options; these settings are applied immediately when selected:
The People tab shows that users in your digital workplace match your search query. By default, results are paginated and show only ten results at a time. However, you can adjust this using the Results per page dropdown at the bottom of the page. If the people tab is not visible, it has been disabled by your digital workplace administrator (for instructions on enabling or disabling the tab, see Toggling the availability of the People tab).
People results are presented as contact cards which typically include the following information:
Some of these fields may not be visible depending on:
For information about mapping these fields, see Mapping which profile fields appear on contact cards in search.
You can further refine your results using the Group filter to show only specific group members. To select a group, use the dropdown or search for a specific group. However, be aware that when looking to filter by a space group, you can only select space groups from spaces you are a member of.
The search box on the search results page provides additional functionality not available in other locations:
): When you initially select the search box, a list of up to 10 of your recent queries similar to your current query will be shown. You can select one of these past queries to rerun it. If you want to clear a query from your history, select X to its right. To clear your entire search history, select Clear search history and confirm this action by selecting Clear. You will not receive these suggestions if you are not signed in to your digital workplace. 
): While typing your query, a list of up to 5 autocomplete suggestions will be shown, replacing any search history suggestions. These autocomplete suggestions are based on the titles of existing content you have access to in your digital workplace and will always yield search results. Select one of these results to search with it as your query.Recommended Search Results give digital workplace administrators the ability to surface digital workplace content prominently in search results based on specific keywords and phrases. When a search query contains a keyword or phrase, the matched content will appear at the top of the search results list with a Recommended label.
Search is available from the following locations and features:
In addition to these primary locations, search is also implemented in other locations to make publishing, configuring, and managing your digital workplace easier. For example, adding Related Content involves searching to find the content to relate to, and adding links in the WYSIWYG allows you to search your workplace for content to link to.
An anonymous user's ability to search is controlled by the Public Registration & Search Access setting on the Public/Private Access page of the Control Panel:
Indexing is a process that occurs after new content has been created or updated but is not immediate. Refer to the Content Search and People Search tables found in the Relevance weighting section below for a list of indexed content and user fields and how they impact search relevance.
The following objects have a unique indexing behavior:
Relevance determines whether an object (content and users) will appear as a search result and where it ranks amongst other search results. It's a measure that factors in information such as:
| Field Name | Relevancy Weight |
|---|---|
| Recommended Results Keywords | 10,000 |
| Titles | 40 |
| Labels | 10 |
| Descriptions | 8 |
| Contents | 5 |
| Modified Date | 1-10 (recency results in a higher rate) |
| URL | 1 |
| Author ID | 1 |
| Comments | 1 |
| Attachment Title | 1 |
| Attachment Text | 1 |
| HTML widget Content | 1 |
| Calendar Event Location | 1 |
| Field Name | Relevancy Weight |
|---|---|
| First Name | 20 |
| Last Name | 20 |
| Partial Name Match | 10 |
| Namespace | 10 |
| 8 | |
| Profile Field Contents (first 10,000 characters only) | 4 |
| Profile Field Name (e.g., birthdate, im_msteams, etc.) | 1 |
| GUID | 1 |
The following words and characters are ignored or stripped from queries and do not impact search results:
Stop words:
Reserved characters:
Include these operators in your search terms to pinpoint the information you are looking for:
| Operator | Usage |
|---|---|
| " " | Search for a phrase.
|
+ | Search for items that contain a word and another word. This is the default between behavior when using multiple search terms.
|
| | | Search for items that contain any combination of the provided words.
|
| +- | Search for items that contain a word and do not contain another specific word.
|
| * | Search for items that contain a partial word followed by any number of characters.
|
| () | Use parentheses to create subqueries.
|
