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Searching your digital workplace
Searching your digital workplace
Search is an effective method for locating information within your digital workplace. However, due to the amount of information it can sometimes be time-consuming to browse through search results to find exactly what you are looking for, especially when your search term contains common words. To help you narrow down your search results you can include advanced search operators in your search terms, and perform post search filtering of results.
When you perform a search where the search term is a single word search will return all content and users that contain that word. However, if you perform a search with two or more words, the results will include content and users that have some combination of the terms in them. For example, if your search term is vacation calendar, your results will include content and users that contain vacation by itself, calendar by itself, and vacation and calendar together.
Search does not differentiate between capital and lowercase letters. Vacation and vacation will return the same results.
Basic search terms like these can result in a large number of results. While these can be filtered, you can reduce the initial number of results by including advanced search operators in your initial search term.
Advanced search operators
Include these operators in your search terms to pinpoint the information you are looking for:
|" "||Search for an exact phrase.|
|Search for items that contain multiple words by prepending + to additional words.|
|Search for items that contain a word, but not other words, by prepending - to the additional words.|
|Search for items that contain a word and another word.|
|OR||Search for items that contain any combination of the provided words. OR is inserted by default between the components of a search term, except when + or - are used.|
|*||Search for items that contain a partial word followed by any number of characters, any number of characters followed by a partial word, or a partial word followed by any number of characters and another partial word.|
|?||Search for items that contain a partial word followed a single character, a single character followed by a partial word, or a partial word followed by a single character and another partial word.|
|" "~||Search for items that contain specified words within close proximity to each other.|
|~||Search for items that are similar to the search word. You can specify the number of characters that can be different.|
You can chain together the advanced operators to form a single search term. If you are not using + or - operators, the components of your term will be treated as having OR values between them. For example:
"annual report" budget will return all items that contain "annual report", or contain budget anywhere, or have both "annual report", and budget anywhere.
You can specify that both components should be included by inserting AND into the search term:
"annual report" AND budget will return all items that contain "annual report" and contains the word budget anywhere.
Applying + or - to a component of the search term effectively also applies an AND between both components of the search term:
"annual report" +budget will return all items that contain "annual report", and contain budget anywhere.
Filtering search results
After performing a search with your query you receive a list of all matched items. You can further filter these results using the provided filters. Click the Advanced Filter button (+ Add Filter button if a filter is already applied) provides the following filter options:
- Content type: Filter results to only show blogs, documents, events, forum topics, microblog posts, pages, people, or wiki articles. Multiple content type filters can be selected.
- Author: Filter results to show content created or updated by a single author. Only a single Author filter can be applied to search results. Adding an additional Author filter will replace the existing one.
- Last updated: Filter results to show content that was last updated during a specific date range. If the content was never updated, the creation date will be used. Only a single Last updated filter can be applied to search results. Adding an additional Last updated filter will replace the existing one.
- Space: Filter results to show content under a specific Space. Only a single Space filter can be applied to search results. Adding an additional Space filter will replace the existing one.
- Label: Filter results by Label. Label categories are shown collapsed. Selecting the category will expand the list of Labels. You can select a Label to apply it as a filter. Multiple Label filters can be selected.
Check the "Include Archived Content" option will include archived content in the search results.
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