Userbar Search Anywhere

Search

Use search to find content and people within a digital workplace. Performing a search involves entering text into an available search box and viewing a list of selectable quick search results, or pressing enter to view a more extensive search results page. These results will not include archived content or content that a user does not have at least Read Level Access to.

Search box availability

Search is available from the following locations and features:

  • Userbar: Searches the entire workplace.
  • Unified Search Widget: Searches content in a digital workplace and files connected third-party repositories.
  • Search Box Widget: Searches specific content types and locations based on how it has been configured.
  • Channels & Content: Searches content on the current Channel. Only available for Forums, Blogs, Calendars, and Wikis.
  • People Directory: Searches members of the workplace.

In addition to these primary locations, search is also implemented in other locations to make publishing, configuring, and managing the workplace easier. For example, adding Related Content involves using search to find the content to relate to, and adding links in the WYSIWYG allows you to search your workplace for content to link to.

Quick search

After entering text in a search box, a list of ten matches will be displayed. These results can contain a list of relevant of people and content, any of which can be navigated to by clicking the item. The quick search results list provides links to "View All People" and "View all results". Selecting either of these items will provide navigation to the search results page filtered either people or content.

If none of the quick search results are desired, you can press enter (if the search box is active) to navigate to a more extensive search results page.

Search results page

After entering text in a search, you can press enter to navigate to a search results page. In addition to providing an extensive list of results, the search results page provides filtering options that can be used to refine search results. Clicking the Advanced Filter button (+ Add Filter button if a filter is already applied) provides the following filter options:

  • Content type: Filter results to only show blogs, documents, events, forum topics, microblog posts, pages, people, or wiki articles. Multiple content type filters can be selected.
  • Author: Filter results to show content created or updated by a single author. Only a single Author filter can be applied to search results. Adding an additional Author filter will replace the existing one.
  • Last updated: Filter results to show content that was last updated during a specific date range. If the content was never updated, the creation date will be used. Only a single Last updated filter can be applied to search results. Adding an additional Last updated filter will replace the existing one.
  • Space: Filter results to show content under a specific Space. Only a single Space filter can be applied to search results. Adding an additional Space filter will replace the existing one.
  • Label: Filter results by Label. Label categories are shown collapsed. Selecting the category will expand the list of Labels. You can select a Label to apply it as a filter. Multiple Label filters can be selected.

Checking the "Include Archived Content" option will include archived content in the search results.

Order of search results

Search results are returned based on an algorithm for relevance with a few influencing factors. It prioritizes exact matches over near matches. It puts matches in titles above body content. Post date and activity of the content also impacts the order results appear in.

Search operators

Use search operators to create more complex search queries. Available operators include:

OperatorUsage
" "Search for an exact phrase by wrapping your search terms in quotation marks.

Example
To search for items that include the exact phrase "annual report":
"annual report" 
+Search for items that contain multiple terms by prepending + to the additional search terms.

Example
To search for items containing budget that also contain accounting and marketing:
budget +accounting +marketing
-Search for items that contain a term, but not other terms, by prepending - to the additional search terms.

Example
To search for items containing meeting that do not also contain support:
meeting -support

Search Indexing

Search looks at content that has been indexed. Indexing is a process that occurs shortly after new content has been created or updated but is not immediate. 

Content has the following information indexed:
People have the following information indexed:
  • Title
  • Description
  • Body
  • Attachments
  • Labels
  • Document contents (if a preview is generated)
  • First name
  • Last name
  • Email Address
  • Profile fields

Related articles

Search Functionality

Search

Use search to find content and people within a digital workplace. Performing a search involves entering text into an available search box and viewing a list of selectable quick search results, or pressing enter to view a more extensive search results page. These results will not include archived content or content that a user does not have at least Read Level Access to.

Search box availability

Search is available from the following locations and features:

  • Userbar: Searches the entire workplace.
  • Unified Search Widget: Searches content in a digital workplace and files connected third-party repositories.
  • Search Box Widget: Searches specific content types and locations based on how it has been configured.
  • Channels & Content: Searches content on the current Channel. Only available for Forums, Blogs, Calendars, and Wikis.
  • People Directory: Searches members of the workplace.

In addition to these primary locations, search is also implemented in other locations to make publishing, configuring, and managing the workplace easier. For example, adding Related Content involves using search to find the content to relate to, and adding links in the WYSIWYG allows you to search your workplace for content to link to.

Quick search

After entering text in a search box, a list of ten matches will be displayed. These results can contain a list of relevant of people and content, any of which can be navigated to by clicking the item. The quick search results list provides links to "View All People" and "View all results". Selecting either of these items will provide navigation to the search results page filtered either people or content.

If none of the quick search results are desired, you can press enter (if the search box is active) to navigate to a more extensive search results page.

Search results page

After entering text in a search, you can press enter to navigate to a search results page. In addition to providing an extensive list of results, the search results page provides filtering options that can be used to refine search results. Clicking the Advanced Filter button (+ Add Filter button if a filter is already applied) provides the following filter options:

  • Content type: Filter results to only show blogs, documents, events, forum topics, microblog posts, pages, people, or wiki articles. Multiple content type filters can be selected.
  • Author: Filter results to show content created or updated by a single author. Only a single Author filter can be applied to search results. Adding an additional Author filter will replace the existing one.
  • Last updated: Filter results to show content that was last updated during a specific date range. If the content was never updated, the creation date will be used. Only a single Last updated filter can be applied to search results. Adding an additional Last updated filter will replace the existing one.
  • Space: Filter results to show content under a specific Space. Only a single Space filter can be applied to search results. Adding an additional Space filter will replace the existing one.
  • Label: Filter results by Label. Label categories are shown collapsed. Selecting the category will expand the list of Labels. You can select a Label to apply it as a filter. Multiple Label filters can be selected.

Checking the "Include Archived Content" option will include archived content in the search results.

Order of search results

Search results are returned based on an algorithm for relevance with a few influencing factors. It prioritizes exact matches over near matches. It puts matches in titles above body content. Post date and activity of the content also impacts the order results appear in.

Search operators

Use search operators to create more complex search queries. Available operators include:

OperatorUsage
" "Search for an exact phrase by wrapping your search terms in quotation marks.

Example
To search for items that include the exact phrase "annual report":
"annual report" 
+Search for items that contain multiple terms by prepending + to the additional search terms.

Example
To search for items containing budget that also contain accounting and marketing:
budget +accounting +marketing
-Search for items that contain a term, but not other terms, by prepending - to the additional search terms.

Example
To search for items containing meeting that do not also contain support:
meeting -support

Search Indexing

Search looks at content that has been indexed. Indexing is a process that occurs shortly after new content has been created or updated but is not immediate. 

Content has the following information indexed:
People have the following information indexed:
  • Title
  • Description
  • Body
  • Attachments
  • Labels
  • Document contents (if a preview is generated)
  • First name
  • Last name
  • Email Address
  • Profile fields

Related articles


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