Information Architecture

Designing your information architecture

Leveraging the right information architecture is not only critical to getting your site structure right, but also helps drive employee adoption and engagement in the long term.

playbook-implementstage-infoarchitecture.pngWhat is information architecture (IA)?

 In a digital workplace, information architecture is critical because your top priority is ensuring people can find the information they need quickly, easily, and intuitively. Simply put, information architecture (IA) is the structure of shared information. It’s the practice – the art and science – of organizing and labeling information so it’s understandable, whether that information is on websites, intranets, online communities, or software. 

The importance of IA

Effective information architecture is one of the key attributes of a successful digital workplace solution along with visual design, functionality, and interactivity. It forms the foundation for a positive user experience. In a digital workplace, the primary focus of information architecture is the structure itself, and the secondary focus is the user interface that represents that structure within the design.

The benefits of good IA

Good information architecture creates a better user experience. In a digital workplace, satisfying your end-user is the top priority. Users shouldn’t have to think about where to look for content. It should be obvious, easily searchable, and clearly signposted. Done well, information architecture can help drive your key digital workplace goals:

  • Increase efficiency: By signposting content effectively and making sure your digital workplace is easy to use and navigate, employees don’t have to waste valuable time.
  • Improve productivity: Good IA connects related content and surfaces it to the right users at the right time, allowing them to get on with more important things – like getting work done.
  • Integrate systems better: By making information easily available to everyone, regardless of their department, area of expertise, or geographic location, effective IA breaks down the silos to streamline processes and enhance collaboration across your organization.

Designing your IA strategy

There are two mainstream approaches to defining an information architecture: top-down or bottom-up. Depending on your organization, our Consultants will leverage the approach that best suits your organization.

1. Top-down IA structures (company-focused)

This approach takes all the knowledge you’ve gathered from your business strategy (including user needs) and creates a basic, high-level information structure. Once you have the structure,  you work top-down to create all of the relationships as the architecture deepens (e.g. children, permissions, metadata, etc.)

Building an information architecture top-down based on key attributes within the digital workplace includes:

  • Key business needs
  • A hierarchical structure of content 
  • Metadata and classification
  • Permissions
  • Corporate vocabulary
  • Business structure

2. Bottom-up IA structures (employee-focused)

This approach focuses on the detailed relationships between content first, examining how the digital workplace can facilitate specific user behaviors. Once you agree on the behaviors, you start to build a high-level site structure that will support these behaviors.

Building an information architecture from the bottom up based on key attributes within the digital workplace includes:

  • Key business challenges
  • Key employee needs
  • Key business outcomes
  • User demographics and behaviors
  • Key tools/applications
  • Key content types 

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